Workflows

A workflow is a named, enforceable sequence of steps that content moves through, such as "this needs sign-off from two people, one of whom is in security".

Steps

Each step names who can act on it and what acting means: approve, reject, or pass to the next step. Steps run in order, and content cannot skip one.

Where a run starts

A run is created when the event a workflow is bound to happens, usually a publish attempt. The content stays in its pre-publish state until the run completes.

Cancelling

A run can be cancelled, which returns the content to the author. Cancellation is itself an authorised action.

Workflows and policies

Publish approval is the one-step case. Use a workflow when one approval is not enough: when the approver depends on the content, or when several groups must sign in order.